Providing Elegant & Unique Wedding Discos

Email: info@theweddingdjs.co.uk

Mobile: 07951 671515

The Wedding DJ's - Wedding Discos Ipswich, Suffolk,

Office: 01473 720135

Terms & Conditions

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Initial Payment, Fees and Cancellation Charges

 

An initial deposit payment of £100 is required to secure your booking. This can be paid automatically through our online booking system, or your event date can be reserved for 5 days over the phone until we recieve payment online or BACS. The deposit you pay to secure your event is non-refundable, and reflects the work we put into events prior to attending, and the bookings we will have missed by securing your date for you.

 

All cancellations must be made by contacting us in writing. Once your event has been cancelled, your event date will immediately be available for other people to book. 

 

Cancellations made within 180 days of the event will be charged 50% cancellation fee

Cancellations made within 90 days of your event will be charged a full cancellation fee

 

Full Payment

 

Full payment is required at least 30 days before your event. An invoice will be generated within your online portal for you to view and settle the balance

 

Venue, Access and Location

 

It is your responsibility to ensure you have provided the venues contact information, address, name, and postcode for our attendants to find you. We also require that the venue allows reasonable access for loading, and suitable parking once our equipment has been unloaded. If parking for loading is restricted you will be liable for any fines that occur as a result and or time used seeking a suitable location. We cannot be held responsible for any errors or delays resulting from incorrect or missing address details.

 

If booking a photobooth  the following dimensions are needed for setup area, 110cm W x 200cm L x 205 cm H, when installed. An extra 30 cm is required in height during construction and an area of 200cm x 400cm. 

 

Events beyond our Control

 

We cannot be held responsible for any circumstances that may prevent us from attending your event; these may include but are not limited to, severe weather conditions, traffic delays, breakdown of our vehicles, sickness or equipment failure. In the case that we cannot attend or fulfill your hire due to events beyond our control we will contact you or the venue as soon as possible. In these instances, our liability will be limited to the refunding all of monies paid.

 

Set-up of Services

 

We will arrive to set up approximately 60 minutes before the hire period is due to commence. 

 

It is your responsibility to ensure that the venue has agreed for us to be in attendance at their venue and at the agreed time. This also includes ensuring that there is access to enter the venue and enough space with a power socket within 2 metres of where the services are to be. If there is insufficient space for us to set up you will still be charged the full hire amount.

 

It is your responsibility to inform us of any circumstances that may make setting up take longer, these may include but are not exhaustive to;  going upstairs, a long distance from unloading area to set-up area, restricted access. If we are not aware of these and the set-up takes longer than normal your hire period may be intruded into.

 

Hire Period

 

The hire period will be for a set period, but as specified in the booking form and as agreed by both parties before. In addition this will cover the 60 - 90 minute setup time and 30 minute pack down time. Use will commence at the agreed time and finish at the agreed time in the booking form unless due to technical difficulties on our behalf, when we provide the service for the set period once rectified.

 

If your event simply starts late or runs late, our period of hire will still be for the agreed period and times unless we agree to provide additional hours as per our additions.

 

No Liability is accepted for:

 

Loss of or damage to property belonging to or traveling with the members of any group. For example watches, jewelry, cameras or clothing. Personal injury or death of any participants however caused unless by proven negligence of the wedding djs ltd.

 

Termination of Hire

 

The wedding djs ltd will not tolerate any abuse or threatening behaviour to our employees. If this occurs we retain the right to terminate the hire, with no refund payable for hire time that has been cut short. We are providing a service to you, our staff should be treated with the respect they deserve.

 

The wedding djs ltd also retain the right to terminate a hire if they feel that any equipment or property belonging to {{business_name}} is in danger of being damaged or has been damaged due to unruly behaviour from you. We also reserve the right to refuse guests to participate in the activities if we feel they are too unruly.

 

In any instances where we feel there is a need to terminate the hire we will attempt to speak with you or the hosting venue first, if possible to try to resolve the matter before termination.

 

You will be fully responsible for any damages caused by you or any other attendees at the event to the booth or booth equipment howsoever caused, with the sole exclusion of The wedding djs ltd staff.

 

In the event of any damages caused by those present to property or equipment in use by The wedding djs ltd, you will be charged the full replacement cost and are liable to costs involved in the termination of future events due to sourcing replacements.

 

Any damages must be reported to a member of The wedding djs ltd staff immediately.